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Posts Tagged ‘academia’

5 Tips For Keeping Your Academic Job Search Organized

On bravely through the sunshine and the showers! Time hath his work to do and we have ours - Ralph Waldo Emerson

It’s that time of year again.  Perusing the application deadlines, scanning Inside Higher Ed, the Chronicle of Higher Education, and the specialty journals in your field, looking for job openings and deciding which ones you are going to apply for, and then getting all those packages together.  Whether you are about to graduate and look for your first tenure-track job, or you are seeking to move laterally for greater responsibility and pay, here are 5 tips for keeping your academic job search organized:

1.          Start by thinking it through. Prior to your job search, I recommend you take some time to assess your current progress toward degree completion, long-term career goals, and requirements for personal and career satisfaction. Thinking about these issues not only helps you plan for the future, but also will make you a stronger job candidate by allowing you to more persuasively express your interests and convictions in your cover letter, CV, and interview. Take some time to weigh these ideas:

  • What kinds of positions are you considering? Are you willing to consider non-teaching, research jobs or post doc?
  • What specializations are you comfortable teaching?
  • What are your preferences for a specific type or size of institution?
  • What types of positions are you reasonably qualified for? Are you going to apply for the “outliers” or are you going to stay with what you know well?
  • What are your geographic preferences?
  • Are there personal issues and lifestyle requirements that may influence your search? Spousal hires, children school age, etc.?
  • When will you realistically be prepared to begin a full-time position? Are you really going to be ready to start a new job fall semester 2011?
  • Do you need to be more assertive about setting up interim completion dates for finishing and defending? Is your advisor helping or hindering in this process?
  • What happens if you accept a position prior to completion of the dissertation? Will you realistically be able to write if teaching four courses?  (This may be a moot point now, as most institutions do not need to hire an ABD candidate with so many already finished PhDs on the market, but it still bears consideration.)

2.          Stay organized. If you are applying for multiple positions, you will quickly find that it is easy to lose track of the status of each application. It is very important to organize your materials from the beginning of your search, as it will help you be sharp and prepared in the event that you are unexpectedly (and happily) contacted for an interview via telephone.

3.          Keep a notebook. Maintain organized files of position announcements, materials submitted, and information about respective institutions in a notebook. Make sure you have pockets to put materials in, so you don’t have to three-hole punch everything you want to keep. If you get an on site interview, you can take just the folder portion that applies to a particular job and go. Things to keep in the notebook:

  • Position announcement. (It’s also good to keep this if you get hired for your tenure file.)
  • A copy of all application materials submitted.
  • Acknowledgment letters received.
  • Notes about any conversations with members of the search committee.
  • Notes from interviews and relevant telephone conversations.
  • Additional information gathered about that institution from the web, particularly about specialty areas for other members of the department, to enhance collegiality.
  • A copy of letters of acceptance or rejection.
    • A note about notes: These are for you to help you remember; since you are not in the hiring position, it’s ok to write next to a name, “Bald guy interested in ancient Celts of the Steppes.”

4.          Keep a log. In addition, you should probably also maintain a centralized record or logbook of dates associated with each position at the front of the notebook. This can help you prioritize applications, meet crucial deadlines, and better manage the entire process.

5.          Keep materials electronically. It’s easy to maintain an electronic file of your own materials (cover letter, CV, etc.), and where possible, you may want to include electronic files from your correspondents. However, you will likely need to retain hard copies of the materials you receive back from the institution.
Remembering to organize your job search from the outset by following these simple recommendations can greatly reduce the stress of the job search and enhance your ability to enjoy the holiday season as the season for hiring next year’s faculty moves forward into the spring.

Should You Go Back to School? Seven Ideas for Increasing Your Skill Set

In times of change, learners inherit the earth, while the learned find themselves beautifully equipped to deal with a world that no longer exists~ Eric Hoffer (1902 - 1983, American social writer and philosopher)

In times of change, learners inherit the earth, while the learned find themselves beautifully equipped to deal with a world that no longer exists~ Eric Hoffer (1902 - 1983, American social writer and philosopher)

At this point in time, anyone who has school age children has settled them into this year’s routine of classes and homework.  The adults in their lives have settled back into their routine of work, supervising homework, and getting all the rest of the household management done.  Perhaps it is time consider the question, “Should I go back to school?”

The answer to that is: it depends. Pick up any magazine, newspaper, or tune into your favorite news station and you will see how we are fast becoming a global economy. Are you prepared? How will it impact your skill set? Computers have changed everything in the way we work, no matter what our jobs, in just a few short decades. The worldwide web combined with cloud computing is going to change the way we handle, store and retrieve information even more in the years to come. Employers are demanding complex thinkers, fresh ideas, and a variety of skill sets from employees that will help navigate this global economy.

So, what should you do?  Ask yourself: What do you see yourself doing in your work life if there were no perceived obstacles in your way? Give yourself the freedom to brainstorm without editing your thoughts. Do not allow yourself to play the “yes, but” game, giving the reasons you cannot do something before you even try it.

Here are seven ideas to prime the pump:

1) Learn a new language.

Because English is so widely spoken, it has often been referred to as the lingua franca of the modern era. Worldwide, approximately 375 million people speak English as their first language and 96% of Americans speak English. Linguistics professor David Crystal of Bangor University in Wales calculates that non-native English speakers now outnumber native speakers by a ratio of 3 to 1 (2005). However, with 836 million speakers, Madarin Chinese is actually the most widely spoken language in the world. Spanish, with 329,000,000 speakers worldwide ranks third, followed by Arabic and then Hindi.  So learn one of those languages if you already speak English.

2) Keep up your computer skills.

Even if it’s just learning to operate a new program that you haven’t used before, from Powerpoint to Quickbooks, give it a shot.  Learn what it takes to keep a website updated.  Figure out how to blog and use your social networks.  95% of all hiring employers now look at a Linked In profile before they decide whether or not to set up an interview.  This includes academic jobs.

3) Read the latest books and trade magazines.

You are already reading the specialty journals, but it pays to know about the wider world. Check out the New York Times Book Review for hot nonfiction sellers.  Be aware of trendsetting ideas to see the big picture, and figure out your place in it.  Relax by reading biographies of people you admire, whether it’s a historical person like Abigail Adams, or a current mogul like Warren Buffett. Check out websites that relate to your area of expertise, and have fun looking at sites like Big Think or TED. You are bound to get some insights you can incorporate into your learning.

4) Keep your C.V. updated, even if you are not currently looking for a job.

You just never know when someone is going to come along who finds you interesting and capable.  Be ready to show them exactly what you have done, and how you have kept your skills updated.  Look at the academic jobs being advertised in your field.  How have they changed from the time you were offered the position you now have?  Could you still get that job if you interviewed today?

5) Go back to school.

Whether you decide to pursue another degree, or just to take an informal course with a topic that interests you, challenge your brain to expand.  Common wisdom once held our brains were fully formed by about age 20, and would not change.  Through MRI brain scanning, we now know that the brain is capable of creating new pathways, firing new neuron connections, and make unexpected connections.  Enhancing the neuroplasticity of your brain can keep you on a path of life long learning.

6) Teach what you don’t know.

There is no better way to learn something new than to teach it to someone else.  If you have an interest in a particular topic, or a skill you want to learn, go ahead and offer to teach it.  You will be staying 1-2 steps ahead of your students, but as long as you are ahead, that’s fine.  The trick with this is knowing the main points about the topic that the students should know when they finish, and not going off onto too many interesting tangents.  New professors have plenty of opportunity to experiment with this.

7) Work with an academic career coach.

If you’re feeling like you need a change or change happens to you (for instance, you are denied tenure), start working with an academic career coach to plan your future. A good strategist will help you:  a) describe what you want; b) explore your options; c) create and implement your action plan; and d) celebrate with you when you get exactly what you want for an exciting and fulfilling career in or out of academia.

As the slogan of the US Army between 1980 and 2001 declared, are you ready to “be all that you can be?” Take some risky action today by learning and using something new.

How to be Prepared and Lessen Your Stress

Preparing to Dive by Wonderland

Preparing to Dive by Wonderland

We live in a knowledge-powered economy, and professors are the knowledge producers. Yet professors frequently express frustration to me about being overwhelmed by the sheer amount of information and tasks facing them each day, feeling it is impossible to get everything done.  Meanwhile, experts discuss time management as if people could actually change the number of hours in the day. Clearly that is not possible.

The real issue is, “How do we manage all the activities we have to do, in the time we have available to do them?”  Start by asking yourself these two important questions:

·    Should I really be doing this activity?
·    If I should, how can I do it more efficiently?

Despite all the emphasis on balance in your life and academic work, a little imbalance can go a long way toward helping you with this issue. You can start by applying the 80/20 Pareto Principle to your work.  The name derives from Vilfredo Pareto, who discovered in 1897 that in every European country he studied, 80% of the land was owned by 20% of the people.  This rule has been extrapolated to modern life through the expression: “20% of your work delivers 80% of your results.”   So, what is the 20% you should really, truly be focused on getting done?

If your daily work is not dependent on email (and it’s a rare professor who can say it is), one way to get more efficient is to schedule appointments with yourself to create uninterrupted blocks of time in your daily round. If you are a morning person, try NOT answering your email until you have worked for at least 30 minutes on something of significance that must be done, even if it is unpleasant or boring. This is sometimes referred to as “eating the frog first.”

In addition to email, turn off all your other weapons of mass distraction: the telephone, the Twitter and Facebook accounts, television, radio and the Internet, unless you need it for your research. If Internet research is necessary, you will have to practice tremendous self-discipline to stop yourself from chasing down rabbit holes of interesting but irrelevant information.

How this works in practice: If you have an article due on the last Friday of the month at  5:00 PM, and four weeks to do it, spend your first ½ hour Monday pulling together all the information you need. On Tuesday, you can look over the data and begin to figure out what it means. On Wednesday, you can write for 30 minutes. Don’t worry about writing the first paragraph first.  Just begin in the middle, if that is where you have the most information. You can leave the introduction for Thursday or even Friday.  If you have trouble concentrating on an unpleasant chore (and who doesn’t), use a timer.  When your 30 minutes are up, you stop if you want to. Nothing says you have to stop if you find that you are in the flow of things and don’t have another immediate commitment.  Repeat this pattern for the following three weeks, unless you get it finished before the deadline.  Then you can take your time with editing.

For the typical 40-hour workweek, you have to increase the amount of time to 90 minutes a day, which can be broken into two 45-minute sessions per day (Chris Crouch, 2009).  But you may find that even ½ hour a day without interruption is enough to help you think more clearly and get more of your projects done on time.  Professors average a 50-hour workweek, so the time must increase proportionally.

Being prepared doesn’t mean everything always goes smoothly.  It means you are able to quickly reprioritize when necessary.   If you do not wait until the week before an article must be submitted to start editing it, you will not have to panic when the nurse calls and says you have to come collect your fevered child from school, forcing you to miss a deadline.

Acting early and regularly to focus breaks those big projects down into smaller, more manageable pieces. As Adam Smith noted long ago in Wealth of Nations (1776), doing important work in “brief bouts” helps us to persist with the difficult ones. Learn how to manage your activities in the time available and you will have increased your own productivity and taken a lot of stress out of your day.

Five Actions to Promote Collegiality

Actions to Promote Collegiality Read the rest of this entry »

On Resolutions and Planning

Why not plan to do something, and let go of resolve? Read the rest of this entry »