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Communication

5 Tips For Keeping Your Academic Job Search Organized

On bravely through the sunshine and the showers! Time hath his work to do and we have ours - Ralph Waldo Emerson

It’s that time of year again.  Perusing the application deadlines, scanning Inside Higher Ed, the Chronicle of Higher Education, and the specialty journals in your field, looking for job openings and deciding which ones you are going to apply for, and then getting all those packages together.  Whether you are about to graduate and look for your first tenure-track job, or you are seeking to move laterally for greater responsibility and pay, here are 5 tips for keeping your academic job search organized:

1.          Start by thinking it through. Prior to your job search, I recommend you take some time to assess your current progress toward degree completion, long-term career goals, and requirements for personal and career satisfaction. Thinking about these issues not only helps you plan for the future, but also will make you a stronger job candidate by allowing you to more persuasively express your interests and convictions in your cover letter, CV, and interview. Take some time to weigh these ideas:

  • What kinds of positions are you considering? Are you willing to consider non-teaching, research jobs or post doc?
  • What specializations are you comfortable teaching?
  • What are your preferences for a specific type or size of institution?
  • What types of positions are you reasonably qualified for? Are you going to apply for the “outliers” or are you going to stay with what you know well?
  • What are your geographic preferences?
  • Are there personal issues and lifestyle requirements that may influence your search? Spousal hires, children school age, etc.?
  • When will you realistically be prepared to begin a full-time position? Are you really going to be ready to start a new job fall semester 2011?
  • Do you need to be more assertive about setting up interim completion dates for finishing and defending? Is your advisor helping or hindering in this process?
  • What happens if you accept a position prior to completion of the dissertation? Will you realistically be able to write if teaching four courses?  (This may be a moot point now, as most institutions do not need to hire an ABD candidate with so many already finished PhDs on the market, but it still bears consideration.)

2.          Stay organized. If you are applying for multiple positions, you will quickly find that it is easy to lose track of the status of each application. It is very important to organize your materials from the beginning of your search, as it will help you be sharp and prepared in the event that you are unexpectedly (and happily) contacted for an interview via telephone.

3.          Keep a notebook. Maintain organized files of position announcements, materials submitted, and information about respective institutions in a notebook. Make sure you have pockets to put materials in, so you don’t have to three-hole punch everything you want to keep. If you get an on site interview, you can take just the folder portion that applies to a particular job and go. Things to keep in the notebook:

  • Position announcement. (It’s also good to keep this if you get hired for your tenure file.)
  • A copy of all application materials submitted.
  • Acknowledgment letters received.
  • Notes about any conversations with members of the search committee.
  • Notes from interviews and relevant telephone conversations.
  • Additional information gathered about that institution from the web, particularly about specialty areas for other members of the department, to enhance collegiality.
  • A copy of letters of acceptance or rejection.
    • A note about notes: These are for you to help you remember; since you are not in the hiring position, it’s ok to write next to a name, “Bald guy interested in ancient Celts of the Steppes.”

4.          Keep a log. In addition, you should probably also maintain a centralized record or logbook of dates associated with each position at the front of the notebook. This can help you prioritize applications, meet crucial deadlines, and better manage the entire process.

5.          Keep materials electronically. It’s easy to maintain an electronic file of your own materials (cover letter, CV, etc.), and where possible, you may want to include electronic files from your correspondents. However, you will likely need to retain hard copies of the materials you receive back from the institution.
Remembering to organize your job search from the outset by following these simple recommendations can greatly reduce the stress of the job search and enhance your ability to enjoy the holiday season as the season for hiring next year’s faculty moves forward into the spring.

Teaching across generations: 5 things to know about the Millennials

Photo by Ro_nya (2010)

Photo by Ro_nya (2010) We live, not by things, but by the meanings of things. It is needful to transmit the passwords from generation to generation.

There is a great deal of discussion around whether or not naming certain generations is valid. If you look at academic models, there is plenty of literature supporting both points of view. With two daughters in this generation, I  do see some generational differences.  The names bestowed on the various generations capture some essence of the generation that the rest of us intuitively agree upon, such as the Silent Generation, the Greatest Generation, Baby Boomers, Gen X and Millennials, and I find these distinctions helpful.

The generational names spring from the characteristics associated with that group of people as they “come of age” or reach the place of adulthood in our society and culture, grouped together according to the years when they were born. The Millennials, also referred to as Gen Y, Echoboomers, Gen Next and even the Google Generation, were born 1982-2000 and now number roughly 76 million. These 20-somethings are literally the “next up” to enter our graduate schools and ultimately become academic colleagues.

Authors William Strauss and Neil Howe, who wrote “Millennials Rising: The Next Great Generation” (2000), probably have been the most influential in defining the term because they say members of the generation themselves coined the term millennials. As a group, “millennials are more numerous, more affluent, better educated, and more ethnically diverse” than previous generations, they write.  Their own ethnic diversity means race is less of an issue than for older generations.

Here’s a summary of some of the admittedly generalized characteristics of this generation:

1. Millennials want to make a difference in the world, for work to have “meaning.” Nine out of 10 interviewed for the book “The M-Factor” (2010) by Lynne Lancaster and David Stillman said this was “the most important factor” in their lives. As seekers, this generation will look for the right university program to match the right career path for themselves.

2. 20-somethings want a stimulating environment where they can express their passions, and they collaborate well because they have had much experience with learning this way in their childhood, from day care, to school, to soccer teams.  They want to work well with others, and this may be an area where multigenerational “learning groups” can help each other. Millennials learn by doing, and can teach technology uses to others.  Let them teach their older graduate school colleagues how to use technology, and everyone will be happier for it.

3. They want to use their tech savvy to communicate via Twitter, LinkedIn, Facebook and any other social media you can think of, and they discuss their work and ideas. This demand for interactivity can be a boon to institutions seeking to publicize themselves and also can be used to recruit and retain graduate students and new professors that expect to conduct job searches on the web. This same tech savvy is why Millennials tend not to recognize national borders as conversations are conducted across geographic boundaries, and will be more than happy to collaborate with their international peers.

4. Millennials “want to be heard” and will create innovative solutions if allowed. They want praise for a “job well done,” and a sincere “thank you” goes a very long way to building their loyalty. They want flexible schedules and a family life as well as a career. This is good news for higher education institutions recruiting new professors as one of the chief advantages that many scholars see for themselves is the ability to shape their own schedule and have some control over when, and how much, they work.

5. The down side: Some researchers see too much emphasis on the individual who needs to be validated and feel good because they were overprotected as children. Jean M. Twenge titled her book “Generation Me: Why Today’s Young Americans Are More Confident, Assertive, Entitled — and More Miserable Than Ever” (2006) and coined the term “Gen Me” to describe them. Jane Healy and Neil Postman in separate books have argued that despite the technological connectivity and community the generation seems to crave, the connections are superficial and do not lend themselves to critical thinking and reflective, thoughtful learning.  This may impact the depth of scholarly articles in the future.

It also is not at all clear at this stage how the Millennials will compete or what education areas they will choose.  Will they be interested in building and staying in an institution they see as making a difference, or will they be about “gaming” the system to their own advantage? Explaining the “why” behind the how or what may be one of the most important lessons to be learned both in teaching this generation and bringing them along on academic career path.

Here is an interesting podcast from

Beautiful Brain

Featuring an interview with Todd Sacktor about the maintenance of long-term memories in the brain: here

5 Tips for Effective Communication

Good communication takes place one interactive conversation at a time. Read the rest of this entry »